We've spoken to hundreds of agents over the past couple of years. Different
sizes, different markets, different business models. But the same problem keeps coming up.
Contract management is a mess.
Most agencies store agreements across Google Drive folders, email threads,
shared spreadsheets and someone's desktop. When you need to check a
commission rate, you're searching through PDFs. When a contract is coming
up for renewal, you're hoping someone remembered to flag it. When a bonus
threshold changes, you're digging through old emails to confirm the terms.
It's not just inconvenient. It's costly.
Contracts expire without anyone noticing. You find out three months later
when a commission claim gets rejected. Or a recruiter places a student under
the wrong fee structure because they were working off an outdated
spreadsheet. Or you miss a bonus tier by two enrolments because no one knew
the threshold had been updated.
These aren't edge cases. They happen constantly. And every time they do,
you're either losing revenue or spending hours cleaning up the mess.
Then there's the time cost. One agency director told us she spends half a day
every month just reconciling contract terms across her team. Another said his
top recruiter left, and it took them six weeks to piece together which contracts
were still live and what the terms actually were. The knowledge walked out
the door.
The worst part is the ceiling it creates. You can only manage so many
partnerships when every contract lives somewhere different and every term
needs to be manually tracked. Institutions want to work with more quality
agents. Agents want access to more institutions. But the administrative burden
on both sides makes it impossible to scale.
So partnerships that should exist, don't. Revenue that should flow, doesn't. And
everyone stays stuck at the same number of active contracts because adding
more just means more chaos.
We've been working on a way to fix this.
You can upload your signed contracts in bulk, and AI extracts the key commercial terms instantly. Commission rates, bonuses, expiry dates, territories, all visible in one place. If you want your institutional partners to jointly manage your contract with you on the same platform, they can be. One system, one source of truth, no more guesswork.
The agencies testing it tell us the same thing: they didn't realise how much
time and money they were losing until they stopped managing contracts
manually.
If this sounds familiar, book a demo. We'll show you how it works.